Board of Trustees MinutesGTB MINUTES
Members Present: Shawn Kraycs, Dennis Long, Monica Ashton, Ruth O’Mara, Terry Wright
Members Absent: None
Others Present: Sharon Hall, Bruce & Irene Thomas, Virginia Clyma Lyons, Debbie Clements, Donald C. Williams Gaila Gilliland, Sue Brenner, Marshall & Margie Damoth.
Supervisor Wright called the meeting to order at 7:00 p.m.
Invocation and Pledge of Allegiance
1. Motion by Long, second by Kraycs, to approve the minutes of August 10, 2005, as presented. All ayes, motion carried.
2. Motion by Long, second by Kraycs, to approve minutes of Special Meeting of June 29, 2005, with the following correction: Item 7. Motion by Kraycs, second by Long, to use the clerk’s 2004-05 salary as a base. Add $1,000.00 to the base for salary increase to compensate for Qualified Voter File, school and other election-related duties. Roll call: Kraycs; aye, Long; aye, O’Mara; nay, Ashton; aye, Wright; aye. Motion carried. All ayes, motion carried.
3. Treasurer’s report for August was distributed and placed on file.
4. Correspondence: (No action required) Crawford Emergency Central Dispatch for Aug., Crawford Senior Gazette for Sept., Recycling Report for Aug., Building Dept. Report for August, LMPOA Newsletter for July.
5. Citizens Who Wish To Speak: Lacey Stephan III requested the Board waive building permit fees for construction of a deck package to be offered at auction sponsored by Scott McNamara Ford to benefit Katrina victims. Waiver would apply only if successful bidder constructed the deck in Grayling Township. All ayes, motion carried.
6. Gaila Gilliland, CCEDP, distributed Economic Development Activity brochure and a reminder regarding the upcoming community visioning sessions.
7. A public hearing regarding the Special Assessment Roll for Re-paving of Margrethe Blvd found most residents in attendance or having sent correspondence to be in favor of proceeding with the project. Discussion on various means of financing the project as it will consume all of the monies currently restricted for road projects. The Township must prepay the resident’s portion and collect it back through Special Assessment over a five year period. There has been no response from the Department of Military Affairs regarding our request that they contribute to the road improvement project.
Motion by Long, second by Kraycs, to table decision on Special Assessment Roll for Re-paving of Margrethe Blvd until October. Supervisor is directed to notify the C.C. Road Commission of our intent to proceed with the Margrethe Blvd project but decision on funding mechanism has not been finalized. All ayes, motion carried.
8. Motion by Long, second by Kraycs, to begin charging $10.00 per meeting for use of the Township Hall conference room to cover rising utility, cleaning and supply costs. Room is available only to not-for-profit groups. At this time, the AuSable Quilt Guild will be exempt from the room charge due to the gracious gift of a beautiful and historic quilt, which has become one of the focal points of the conference room. All ayes, motion carried.
9. Motion by Long, second by Kraycs, to re-new township facilities liability coverage with the Michigan Township Participating Plan for 10-1-05 to 9-30-06. All ayes, motion carried.
10. Motion by Long, second by Kraycs, that compactor decal prices for 2006 remain the same as 2005. Decals will be available October 3rd through December 31, 2005 for a cost of $40.00. Beginning January 1, 2006 the charge will be $50.00. All ayes, motion carried.
11. Motion by Long, second by Kraycs, to approve Performance Resolution with the Michigan Department of Transportation which will allow the township to apply for a permit to display a banner on M-93 leading to Camp Grayling. The action is in response to a request from residents for a banner welcoming the 1071st Maintenance Co. home in November. All ayes, motion carried.
12. Motion by Kraycs, second by O’Mara, that Grayling Township offer a 50% Industrial Facilities Property Tax Exemption for 12 years to industries who purchase state land in the Grayling Township Four Mile Road Industrial Park. All ayes, motion carried.
13. Motion by Long, second by Kraycs, to amend the 2005-06 General Fund Budget to re-allocate the $3,000.00 budgeted for Lake Margrethe road-end surveys to the Collen Ave road-end soil erosion control project. The C.C. Road Commission will match Grayling Township contribution. All ayes, motion carried. Excess monies, if any, will revert to survey costs.
14. Motion by Kraycs, second by Ashton, to adopt Fire Department Guidelines, Policies & Procedures #22 through #39. All ayes, motion carried.
15. Supervisor Report: (FYI) A. Hurricane Katrina-CCEM and MSP, B. Seawalls on Northerly Blvd (from August. Construction has halted. C. Final Township 05-06 Budgets. Gypsy Moth informational seminar on September 19th at 7:00 p.m. in the Township Hall. D. Open House at the Recycling Center on October 3, 2005 from 12-3:00p.m.
16. Motion by Long, second by Kraycs, to advertise potential vacancy on the C.C.E.D.P. Board in the C.C. Avalanche. All ayes, motion carried.
17. Long requested update on our request for explanation of increased road closings by the military. Wright nor Burmeister have had a response to date from the military.
18. Motion by O’Mara, second by Kraycs, to approve payment of claims on vouchers 3642-3644,3657,3661 through 3701, Liquor Inspections $120.00, and Board and Comm fees $570.00 for a grand total of $72,168.00. All ayes, motion carried.
19. Motion to adjourn by O’Mara, second by Kraycs, carried. All ayes.
Monica Ashton, C.M.C.
Grayling Township Clerk
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