Board of Trustees Minutes

Charter Twp of Grayling

November 20, CTG Board of Trustees

Members Present: Dennis Long, Shawn Kraycs, Cindy Olson, Monica Ashton, Terry Wright

Members Absent: Two vacant positions

Others Present Gaila Gilliland (CCEDP), Troy Shonk (USDA)

Supervisor Wright called the meeting to order at 7:00 p.m.

Invocation and Pledge of Allegiance

1. Correspondence (No action required) E-911 Report for October, Recycling Report for September, Ordinance Enforcement Report for October, Building permit List for October.

2. Motion by Long, second by Olson to approve minutes of October 16, 2007 regular meeting as presented. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

3. Motion by Long, second by Olson, to approve minutes of October 16, 2007 special meeting as presented. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

4. Treasurer’s Report for October was distributed and placed on file.

5. There were no citizens who wished to speak.

6. Motion by Long, second by Kraycs, to approve the request to split Lot 27 of Meadowbrook Manor Subdivision and combine the North one-half with Lot 26 and the South one-half with Lot 28. The split complies with the Grayling Township Lot Division Ordinance. Parcels affected are 040-045-520-026-00 and 027-00. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

7. Motion by long, second by Kraycs, to table request to abandon a portion of North Portage Avenue until a plan for easement to Wilcox property is provided. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

8. Motion by Long , second by Kraycs, to appoint Wade-Trim as township engineering/consulting firm to be used at the direction of the total Township Board using rates provided with the proposal. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

9. Motion by Long, second by Kraycs, to refund $100.00 to Scott McClaim for a cancelled site plan review as no township funds were expended prior to the cancellation. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

10. Motion by Long, second by Kraycs, that the Grayling Township Board has no objections to the request by the Grayling Fire Fighter’s Association to use the fire station for meetings and functions. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

11. Motion by Kraycs, second by Long, to renew the Private Road Maintenance Special Assessment Agreements for North Horseshoe Trail, Shangri-La Subdivision and Diamond Drive. The rate will remain the same but any gravel needed will not be included and will become the responsibility of the property owners. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried. (See Attachment “A”)

12. Motion by Long, second by Kraycs, to approve the proposed application form for exemption from property taxes due to temporary hardship as it stays within the guidelines of the State of MI. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

13. FYI: Quarterly Budget Review

Report from Recycling Manager

14. Motion by Long, second by Olson, to draft a resolution honoring Eagle Scout, Alex Millar, who built the new stairway at the Grayling Township Nature Park. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

15. Supervisor will be meeting with Township Attorney, City Attorney and the City Manager regarding Fire Department Agreement negotiations.

16. Motion by Long, second by Kraycs, to change the Township Board regular meeting dates and times for the remainder of the fiscal year (March 31, 2008). The new schedule will be the third Wednesday of the month beginning at 10:00 a.m. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

17. Motion by Long, second by Kraycs, to approve payment of claims on vouchers5901 through 5947, Fire Dept Const. Loan $11,040.71, Liquor Insp. $1209.00, Liquor office supplies $54.83, Scott McClain refund $100.00, and Board , Commission fees for October $173.40 for a grand total of $50,146.44. Ayes, five; Nays, none; Absent, two vacant positions.

18. Motion to adjourn at 7:45 p.m. by Long, carried. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

Monica Ashton, C.M.C.

Grayling Charter Township Clerk