Board of Trustees Minutes

Budget Meeting

Budget Approval Meeting
GRAYLING TOWNSHIP BOARD SPECIAL MEETING JUNE 29, 2005

Members Present: Shawn Kraycs, Dennis Long, Ruth O’Mara, Monica Ashton, Terry Wright

Members Absent: None

Others Present: Harry Timmons, Robert Dixon, Wayne Nelson

The purpose of the meeting is to consider adoption of Grayling Township Fiscal year 2005-06 General Fund, Liquor Fund and Township Improvement Fund Budgets. Also, to approve amendments to the 2004-05 Fiscal Year Budgets, if needed, and pay miscellaneous year end bills. Other matters which may legally be brought before the board will be considered.

Supervisor Wright called the meeting to order a 7:20 p.m. subsequent to a Public Hearing which began at 7:00 p.m. regarding the contents of the proposed budgets.

1. Motion by O’Mara, second by Kraycs, to resolve to adopt 2005-06 General Fund Budget of estimated revenues of $1,133,899.00 and estimated expenditures of $1,133,899.00 to be balanced at the Activity/Dept. level. Roll Call: O’Mara; aye, Kraycs; aye, Long; aye, Ashton; aye, Wright; aye. Motion carried.

2. Motion by Long, second by Kraycs, to resolve to adopt the 2005-06 Grayling Township Improvement Fund Budget with estimated revenues of $12,000. 00 and estimated expenditures of $00. Also, to restrict $15,000.00 of the fund balance for future compactor station repairs or replacement. Roll Call: Long; aye, Kraycs; aye, O’Mara, aye; Ashton; aye, Wright; aye. Motion carried.

3. Motion by Kraycs, second by O’Mara, to resolve to adopt the 2005-06 Liquor Enforcement Fund Budget with estimated revenues of $2,160.00 and estimated expenditures of $2,160.00. Roll Call: Kraycs; aye, O’Mara, aye; Long; aye, Ashton; aye, Wright; aye. Motion carried. Wright was requested to seek legal ways to diminish the Liquor Fund balance.

4. Clerk Ashton distributed the FY 2004-05 Revenue and Expenditure report as of June 29, 2005 for review.

5. 2004-05 General Fund Budget amendment resolution. Motion by O’Mara, second by Kraycs, that whereas a budget was adopted by the Grayling Township Board to govern the expenditure of anticipated receipts within the township on June 30, 2004, for the next fiscal year of the township, and whereas as a result of unanticipated changes in revenues and expenditures, it is necessary to modify aforesaid budget, and whereas, such modification will still maintain a balanced budget between revenues and expenditures, now therefore be it resolved, that the aforesaid budget be hereby modified as follows: Fund/ACT.

Increase Decrease

101-101 Governing Body Fees $ 1070.

101-248 General Services 2771.

101-253 Treasurer Dept 1950.

101-265 Twp Offices 638.

101-266 Attorney Fees 1675.

101-371 Building Dept. 46.

101-446 Roads/S.A. Maint Exp $9250.

101-721 Planning Comm 550.

101-722 Zoning Bd. Of Appeals 550. _________ __________

TOTAL +$9250. -$9250.

Roll Call: O’Mara; aye, Kraycs; aye, Long; aye, Ashton; aye, Wright; aye. Motion carried.

6. Motion by Kraycs, second by Long, to approve payment of claims on vouchers 3478-3482 and Liquor Inspection fees of $120.00 for a total of $1,052.56. All ayes, motion carried.

7. Motion by Kraycs, second by Long, to use the clerk’s 2004-05 salary as a base to add $1,000.00 to the future salary for Qualified Voter File, school and other election related duties. Roll call: Kraycs; aye, Long; aye, O’Mara; nay, Ashton; aye, Wright; aye. Motion carried.

8. The subject of wages for a deputy treasurer not being in the 2005-06 budget was brought to the table. Treasurer was advised that if she desired staffing other than our full-time office employees she should bring a proposal to the regular July board meeting.

9. Long noted that we should watch our recycling costs and seek financial support from other jurisdictions that are using the facility. 10. Motion to adjourn at 8:30 p.m., carried. All ayes.

Monica Ashton, C.M.C.

Grayling Township Clerk